Required Documents

Below you will find an explanation of the various documents required for each type of veteran or active duty personnel. If you have any further questions about VA loans requirements, please do not hesitate to contact us using the contact info at the bottom of this page.

National Guard and Reserves

To obtain your military records, you must fill out the GSA standard form 180.  This form applies to all branches of the military, including the selected reserves or national guard.  The Veterans Administration does not process these requests. The GSA standard form 180 is sent to the appropriate custodian of military records.

Additional information is available at the National Personnel Records Center.


For the reservists, here is a list of the forms needed in order to obtain your records.

Branch Type of Form
Army or Air National Guard NGB 22 Report of separation and Record of service
Army Reserve DARP FM 249-2E or ARPC FM 606 chronological statement of retirement points
Navy Reserve NRPC 1070-124 Annual retirement point record
Air Force Reserve AF 526 Point Summary Sheet
USMC Reserve NAVMC 798
Coast Guard CG 4175

Regular Military

For a veteran discharged from regular active duty after January 1, 1950, a copy of the form DD-214 (Certificate of Release or Discharge from Active Duty) is needed.  This form can be obtained by contacting The National Personnel Records Center in St Louis. Use the previous link, or contact them by phone at 314-801-0800.

If you would like a reference for someone who can obtain these records for you at a nominal cost, please contact us at or call us at 866-993-6379 x 250.

Active Duty Personnel

To obtain the certificate of eligibility, you must:
1)  Provide an In-Service Statement from your commanding officer
2) Have at least 12 months of service left before your discharge.

National Guard

You must provide proof of six years of service in the selected reserves.


Should you have any questions, please do not hesitate to contact Ashok Ghildyal, VA Mortgage Specialist, by phone at 866-993-6379 x250 or via email at

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I have been a realtor for 11 years and recently had the occasion to work with Ashok Ghildyal on a transaction. I was and am still amazed at how prompt he was with every phone call and email! I represented the seller, and with the buyer's permission Ashok talked to me as often as necessary to put my client's fears at ease! The fact that he showed up for the “closing”sets him apart from 99% of all the loan officers I've had the privelege to work with. This was a tough deal, and not the largest either of us have worked on. He never made me feel it was any less important to get to the closing table.....To the contrary, he wanted it to close even more, as the buyer was a veteran!! Thanks again Ashok for all your help and dedication – keep up the good work on behalf of the veterans.
Brenda Hauser, Realtor Comey & Shepherd , Cincinnati, Ohio June, 2011